Communication Structure for Organizations
Organization’s communication entails analysis, consideration, and criticisms of communication, and its operation in the organizational setting. Basic concepts that are vital for successful communication in the organization include development of leadership strategies, conflict resolution, active listening, organizational culture, formal, and informal communication approaches.
The purpose of this paper written by https://essayswriters.com/cheap-custom-essay.html is to highlight concepts that determine success of communication in the organization. The first crucial factor comprises active listening, which incorporates structured form of paying attention, and giving a response after focusing on the speaker. It improves skills of communication through making internal summary concerning the information. This is achieved through installing mutual understanding between the employer, and his worker leading to the enhancement of successful communication in the organization. It also incorporates the concept of conflict resolution to handle conflict issues in the organization effectively. This results in the professional and personal growth of individuals in the organization. Effective resolution of conflicts is essential in the organization because it creates a difference between negative and positive outcomes. This paper also discusses organizational culture as another aspect that leads to successful communication in the organizational setting. This aspect is significant in enhancing successful communication in the organization because it incorporates culture that evolves around the organizational norms, values, habits, systems, believes, and visions (Eisenberg, 2007).
Effective organizational structure facilities communication when it affects individuals and groups of people to interact well with stakeholders and clients, hence, promotes good relationships among them. It also presents significance of leadership strategies by revealing how a leader’s intelligence and teamwork can improve performance of the organization. It ends by revealing how formal communication is essential in the organization by delivering information through channels such as reports to facilitate its performance. Moreover, relevance of informal communication increases performance of the organization by meeting personal needs of individuals.
Active listening contributes to effective communication in the organization because it improves skills of communication through making internal summary with respect to the information. It enables individuals in the organization to rephrase, and understand details for clarification purposes. Active listening is essential in the organizational setting since it facilitates mutual understanding and enhances proper feedback between employees and their employers. For instance, in normal circumstances, people fail to pay attention to each other due to issues such as half thinking, distractions and half listening. Active listening incorporates structured form of paying attention, and giving a response after focusing and paying attention to the speaker. This implies that for successful communication in the organization, the listener must pay complete attention to be able to comprehend instructions from his boss to perform the right thing in the company.
The benefits of active listening in an organization include making employees pay attention to their bosses, and do the right thing as instructed. Secondly, it avoids misunderstanding by ensuring the workers confirm directions from their employers before putting them into practice. In addition, active listening gives people chances in the organization to express freely what is on their mind. It also improves mutual respect in the organization when individuals give each other space when addressing an issue to foster understanding in the working environment. It also avoids cases where individual’s draws premature conclusion resulting in conflicts in the organization’s setting.
The following skills are vital for people working in the organization to foster effective communication. First, they need to pay attention when the boss is addressing in order to avoid interruptions. The listener needs to show interest and engagement in the talk by expressing eye contact, and nodding on receiving the instructions. This sends a message to his employer that a worker understands the duty assigned, and is capable of performing the work to give feedback instantly, to avoid wasting of time in the organization. The other way that proves active listening is when employers form a habit of asking questions if they fail to understand what to do to avoid causing a mess in the organization. For instance, active listening is essential in the organization as it helps individuals to understand their colleagues who use non-verbal cues to express themselves.
Conflict resolution is also another way that contributes to successful communication in the organization. This is evident when conflicts at the work place take place, which need to be overcome by individuals at the work setting. For instance, often there are cases in the organizations when diverse people with various needs and goals find themselves in conflicts. However, it is not an issue when conflict arises in the organization, what matters is how to solve the situation. Resolving conflict issues in the organization effectively results in the professional and personal growth of individuals in the organization. Effective resolution of conflicts is essential in the organization because it creates a difference between negative and positive outcomes. The advantage of resolving conflicts rationally leads to increased understanding through expanding individual’s awareness concerning the situation. This further contributes to success of the organization by giving an insight to members about how they can achieve their goals without undermining other individuals.
Effective conflict resolution contributes to successful communication through increasing cohesion in groups. It is also vital in the organization when it develops strong and mutual respect among team members, which further boosts the spirit and unity between workers and their employees. Conflict resolution is significant for effective communication in the organization because it improves self-knowledge and encourages individuals to examine their goals. It also assists members in the organization to understand, and focus on relevant things that matter in their working environment (Eisenberg, 2007).
Conflict resolution fosters communication in the organization by avoiding cases where people disintegrate from teamwork resulting in a negative outcome in the organization. Generally, conflict is a critical event in a relationship course, which ends up causing ineffective communication through hostility, and resentment among members in the organization. Conflict resolution avoids such situations when it increases productivity in the organization through enhancing closeness, understanding, and mutual respect between the boss and employees. The healthy approaches of solving conflicts in the organization are enhancing transparency between both parties, instilling respect, honesty and mutual trust for successful communication. It is vital for the organization members to prevent conflicts through laying a basis for agreement and avoid blames instead, discuss a problem when it arises to maintain successful communication in the organization.
A business’ success depends on the effective communication through conflict resolution to meet high management standards in the organization. It is significant to have a mediator in case a conflict arises at the work place in order to protect the organization. Enforcing rules in the organization is another way of resolving conflicts to enhance successful communication between the workers and their employer. Conflict resolution involve skills such as staying calm, which is vital for both parties to be in a position to handle the matter, and restore effective communication in the organization. For instance, the conflict skills in resolution lead to healthy working relationships in the organization, and communication success by avoiding mismanagement. Conflict resolution in the organization leads to successful communication because it enables both parties to listen to each other for the development of the company (Sidell 2008).
Development of the leadership strategies is another factor that contributes to successful communication in the organization. In any organization, it is essential for leaders to communicate effectively to enhance good leadership. A good leader should be in a position to guide, inspire, and motivate organization’s members. This is achieved through positive influence, and control to foster group performance in the organization. Effective leadership is attained through proper communication skills, which are vital in the organization since it facilitates trust and understanding, hence, encourages individuals to emulate the right steps of the leader.
The good leadership strategy in the organization incorporates proper communication to enable the manager to accomplish many things. The leadership strategies contribute to effective communication because they result in making sound decisions that accomplish duties of the organization through people. Organizations require strong leadership for its success, and it largely depends on the strategy of the head of the company with an emphasis on the skills’ development across the organization. The leadership strategies can foster communication in the organization through guiding individuals in hard times to enhance growth in the organization.
The other strategy in leading is that a leader does not dominate others; instead he should act responsibly, give directions to accomplish the goals of the organization. To inspire effective communication, a leader needs to be empathetic and understand the interest of other members in the organization. The success of leaders in enhancing successful communication in the organization is evident when they depict high ambitions and energy levels to lead, enhance flexibility, self-confidence, honesty and intelligence. The ability of a leader to apply knowledge and skills is to build the morale of employees. This is attained through boosting their profession, and communicating the policies, visions and missions of the organization to exhibit success of the proper communication in a business setting.
The tips of good leadership strategies that enhance success in the organization include ability of setting the role model to others through commitment in assisting the organization. Motivation is also a vital strategy in leadership that results in the success of communication, in the organization when a leader proves his concern to other employees by encouraging them to take initiatives. This step instills efficiency and effectiveness in employees, hence, contributes to communication success in the organization. Successful communication in the organization occurs when leader’s respects and supports his team (Kouzes, 2007). This is achieved through recognizing that he is a part of the organization, but not only a boss.
Organizational culture is also essential for successful communication, it incorporates collective behavior of members in the organization, and its relevance in relation to their actions. This aspect is significant in enhancing successful communication in the organization as it incorporates culture that revolves around the organizational norms, values, habits, systems, believes, and visions. Effective organizational structure facilities communication when it influences individuals and groups to interact well with stakeholders and clients promoting a good relationship.
The culture of the organization entails ideologies, policies and principles which enhance interaction between employees, and employers in an organization. Positive culture of a work place leads to effective communication via transparency that bonds members of the organization to work hard towards attaining their goals. The culture of the organization differentiates it from others, and it contributes to successful communication in the company, which prevents disagreements, and conflicts among employees in the company. A healthy organization culture is vital for effective communication in the organization through instilling comfort in employees. An organizational culture can enhance proper communication when the management interacts well with their employees. It is clear when the management passes clear and essential instructions to employees on duties to attend the work place. The idea of holding meetings often boosts communication in the organization when each employee expresses his or her views equally. A good relationship facilitates proper organizational culture resulting in the success of the communication in the organization.
This is evident when employees avoid rumors and controversies at the work place by responding positively to changes initiated, working in teams, and celebrating significant events at work to enhance a positive culture. An effective culture in the organization fosters success in communication when it enhances passion, and motivation among the organization’s members, hence, attracts other individuals to join the company. The organizational culture results in the effective communication, which has a powerful impact on motivation, recruitment, performance of employee and retention. Another aspect of organizational culture can result in the effective communication if employers satisfy their employees by fulfilling their needs.
This culture in the organization fosters communication through encouraging individuals to work harder. Characteristics that lead to a healthy organizational culture and successful communication include stability, outcome orientation, innovation, people orientation, team orientation, easygoingness, and detail orientation. Strong cultures in the organization incorporate core values with majority of the organizational members’ trust, hence, results in the successful communication within organization.
The fifth concept that is essential for successful communication includes formal and informal way of communicating. The informal way of communicating in the organization incorporates emphasis on individuals, and their relationships. The formal organization put emphasis on the official positions in the organization, and it makes an individual to retain the position for long when in authority. Formal communication in the organization leads to successful communication through formal channels. This form of communication is evident in writing formats such as Memoranda, reports, policy, rulebooks and procedures. Formal way of communication facilitates success in the organization when it fixes responsibilities of employers and employees. It also enhances successful communication when it maintains authoritative relationship in the organization.
On the other hand, informal communication enhances successful way of delivering information in the organization when it concentrates on improving social relationships of members in the organization. However, it accomplishes this by failing to incorporate lines of authority when contrasted to formal way of communicating. Informal way of communication leads to success of a business when it articulates on personal needs of members in the organization. Informal communication is effective in the organization because it benefits individuals who cannot communicate verbally. This implies that for communication to be successful within organizations, such individuals incorporate smiles and gestures to assist them pass the message across effectively (Eisenberg, 2007).
The informal way of communicating is significant because it contributes to the understanding of how organization functions with respect to its culture. This form of communication is essential to success of a business by reflecting the improper forms of formal channels to enhance communication needs of members in the organization.
This paper presents five vital concepts that contribute to effective communication in the organizational setting. These factors include active listening, organizational structure, informal and formal way of communicating, leadership strategies and conflict resolution. It reveals that, active listening leads to success of the organization through communication when it allows members paying attention to instructions from their bosses to improve the organization’s performance. Leadership strategies enhance effective communication in the organization when leaders incorporate intelligence, motivation, and become part of the team for the success of the organization.
Conflict resolution contributes to successful communication when employer discuses issues with their employees if a problem arise to enhance the welfare in the organization. Organizational culture determines success of the organization through effective communication when it incorporates rules and principles that guide organization. Finally, informal and formal way of communication leads to success of communication in the organization by enabling individuals to communicate through formal channels by incorporating reports to foster understanding within organization. Informal communication contributes to success of communication in the organization when members understand each other through signs and gestures to meet personal requirement of people in the organization.
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